Staff Wellbeing Access Program (SWAP)

Swapping the focus to you.
A program for RACF staff in NWMPHN region.

Knowledge creates empowerment

Being able to understand mental health can give us a better understanding of ourselves and the way we interact with our relationships, family, and our work. Mental health is about our well-being. It’s not a fixed situation, but a moving response that can change with our circumstances, environment and the people we surround ourselves with. This page has been specifically designed for RACF staff and managers. It will give you some helpful hints, links to support and downloadable resources to help you be more aware of your mental health and provide you with some useful strategies you can add into your daily life.

The Staff Wellbeing Access Program (SWAP) is a program that has been established to provide information, initial support and referral pathways to free and confidential counselling. It is specifically targeted to staff and managers who work in residential age care facilities. Our qualified and experienced program team will help with a range of issues such as COVID trauma, anxiety, stress, depression, sleep issues or concerns about and drug and substance use. SWAP offers workplace mental health information and training and connection to a counsellor through telephone, face to face or via secure telehealth platform – in a convenient way for you.

The COVID-19 pandemic has had a devastating impact on many residential aged care facilities (RACFs) in the North Western Melbourne Primary Health Network (NWMPHN) region.

In response to this, NWMPHN has engaged APMHA HealthCare to provide a tailored mental health program for RACF staff to support everyone in this vital workforce during this difficult period.

The SWAP program gives us a unique opportunity to provide a time-limited, tailored wellbeing support program for your RACF workforce. A key focus will be the provision of support for aged care workers who do not currently access mental health services and/or do not have access to an Employee Assistance Program through their workplace.

We would like to hear from you and work with you to identify how we can support your staff.

This page aims to:

  • Provide you with access to SWAP via our contact points or survey.
  • Help you assess how mentally and physically well you are.
  • Help you work out what you may need to improve on.
  • Provide you with handy hints, tips and strategies to improve your health.
  • Help you recognise when those around you may be struggling and how you may be able to support them.
  • Help you understand how to work more effectively with family, friends and colleagues.

Not sure where to start?

We have developed a quick survey for all RACF staff including managers to help determine the types of support you may want or need.

Translating and Interpreting Services on

131 450

https://www.tisnational.gov.au/

The Translating and Interpreting Service (TIS National) is an interpreting service provided by the Department of Home Affairs for people who do not speak English and for agencies and businesses that need to communicate with their non-English speaking clients.

Click here for downloadable information in languages other than english

About the Service

 Confidentiality

Our SWAP program team and counsellors are required by law and their professional code of ethics to keep anything you share in our sessions as confidential.

    What services are available to me?

    We will provide:

    • A safe space to discuss the overall impact of COVID on you, your colleagues, residents and families.
    • Delivery of tailored sessions aimed to build awareness of and strategies for wellbeing and self-care. 
    • Brief counselling will be available either one to one or in a small group setting to further support you. 
    • You with referral options and pathways for further support, including face-to-face and telehealth options as well as online (in a manner which bests suits your needs)
    • Referral to more intensive mental health services as required.

    Some additional supports may include access to free services HeadToHealth,  HeadToHelp, CareInMInd program, EAP or access via Medicare subsidised services.

     

    Privacy & Your Rights

    Where do I go to ask more questions or to access SWAP?

    You can complete our Workforce Survey 

    Simply call 0456 969 934 to speak to our friendly staff about your needs between 9am – 5pm Mon-Fri

    You can also email monique@apmha.com.au or  sharyn@apmha.com.au.

    Swapping the focus to you.

    Tips to support you

    Supporting you through your journey

    Helping you through tough times

    Resources, Weblinks & Apps to help you

    Tips for sleep, building resilience and wellbeing

    For Family & Child Support

    Resources to help you support your residents

    Workplace Distress

      Anger/Frustration

      Through the COVID-19 pandemic, workplaces have changed for everyone.  Within the RACF environment, there are people working from home, people now working in only one RACF instead of many, work clothes now may consist of gowns, and we all wear masks. We as a workforce have changed so that we can create the barrier to the COVID-19 and reduce the risk of transmission.  The impact on us as a workforce however could mean that we experience emotions that at times can be distressing.  

      We may experience emotions from anger to frustration as it may be our way of expressing or responding to a range of other feelings for example stress. The stress may be because of the extra steps that are now required for a simple task to be completed.  How our workplace has changed may have an impact that has increased our feelings of anger and frustration. An important fact to consider however, is if you feel that your anger is increasing and it is now moving to an action of aggression or violence, it is important that you seek support.

      Anger and the workplace can have consequences if your anger is having an impact on others. While this is an extraordinary time and workplace legislation still applies, it is important that this pandemic does not define who you are as a member of a workforce. 

      As well as managing the different emotions that you are experiencing we are also being challenged in other areas such as the relationship between own morals or values and the choices we have had to make as part of reducing the risk of exposure to others within the RACF.  We may experience an internal battle between providing care to our residents and then measuring that against keeping our families / loved ones safe from the COVID-19.  We may be challenged on a deeply personal level such as with our morals which have shaped how we provide care.  For example, we are suddenly asked to limit our human touch in order to avoid increased risk of transmission.   As health care providers, we see human touch as a vital part of how we provide care, whether it is showering a resident, helping a resident with a cup of tea or holding a resident’s hand when they are distressed.  

      We are being challenged in many areas and our current work environment and this is requiring us to move in different directions.  While the work environment is currently asking us to keep changing, it is important that we learn new ways to adapt and seek support. 

      For more information and resources, please review the toggle on the right  =>

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      Grief

      With the onset of the COVID-19, healthcare workers now have an added responsibility for minimising virus exposure to the people they care for as well as for themselves, their families and colleagues. This is a daunting responsibility, given that the virus is not readily detected in its early stages of infection.

      Added to this pressure, is the distress associated with the deaths of clients or patients that the healthcare worker has worked closely with and held responsibility for their care. Staff are also dealing with the grief of families, who due to the virus, may have been unable to be with the person leading up to and following the death.

      Healthcare workers are dealing with multiple layers of grief and loss. Bereavement resulting from the death of a client or patient, working with the bereaved relatives and in many instances, due to the risk of exposure to COVID-19, physical isolation from their own families.

      Some healthcare workers may also experience avoidance by their family or community as a result of stigma or fear. This can make an already challenging work situation even more difficult. Managing mental health and psychosocial well-being during this pandemic is as vital as managing physical health.

      Being aware of this grief and finding ways to cope with pressure, stress, grief and loss is essential to continue caring for clients and patients with empathy and skill.

       

      For more information and resources, please review the toggle on the right  =>
      Grief resources and support
      Downloadable Resources
      Telephone Support
      Websites
      Smart Phone Apps

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      Anxiety & Sadness

      In the RACF workplace, we  have found ourselves in an incredibly stressful and difficult position of turning families away from seeing their loved one, supporting residents who are unable to socialize with their RACF friends and community, and providing care to residents who are passing that is different to how palliative care is normally provided.  These and other experiences may create a feeling of sadness that at times may feel overwhelming.  It is when the feeling of sadness becomes overwhelming and you are having difficulties managing your day-to-day life that you may need some extra help to cope and work through these feelings.  

      We may also start to feel an increase in our anxiety as we are trying to manage reducing the risk of transmission in our home space as well as our work space.  There is currently limited opportunity to relax as we are being extraordinarily vigilant each moment we are at work. We are currently experiencing an extended exposure to stress and anxiety that has not had an opportunity to  subside.  We may start to experience responses that could be physical, behavioural or psychological.  It is important for your self care that if you feel an impact of these feelings that you look at support.

      For more information and resources, please review the toggle on the right  =>

      Connecting with Services & Support
      Downloadable Resources
      Telephone support
      Websites
      Smart Phone Apps
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      Alcohol & Other Substances

      COVID-19 has impacted all aspects of our life in some form or another. We have all had to manage dramatic change and sometimes this change has occurred quickly. The change for you as part of the RACF workforce has been substantial, as it now shapes how you interact with residents and their loved ones, your coworkers and your RACF community.  We are having to manage change and how our emotions may be responding to this change.

      Many people turn to something to help them cope. Some turn to exercise, meditation or others may turn to alcohol or substance use. If you are finding that your alcohol use or use of other substances such as cannabis or over the counter medication is increasing, it is important to look at what supports are available. There has been a dramatic increase in alcohol and substance use throughout the pandemic all over Australia. If you are finding that your alcohol or substance use has increased through this pandemic, you are not on your own.

      If you feel like you are experiencing problems related to your drinking;

      • Talk to your doctor or nurse to see if you are at risk of alcohol related harms
      • Complete a self-administered AUDIT Tool or ask your health professional to complete one with you
      • Monitor your alcohol intake (with your doctor or with an Alcohol Calculator Tool)
      • Check out some of the resources to the right of this section to help you understand your drinking habits.

      For more information and resources, please review the toggle on the right  =>

      Is your alcohol consumption affecting your health?
      Downloadable Resources
      Telephone support
      • DirectLine (Victoria – confidential alcohol and drug counselling) 1800 888 236
       Websites
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      Self Care 

      Most of us spend our working hours caring for others but are we taking the time to care for ourselves?

      Self care starts with you

      Do you plan your time at home or does it feel like there’s not enough time in a day?
      Do you find yourself not actively engaging in activities after work because you just want to relax?

      Planning enjoyment can lift our mood, provide us with routine, help us plan, feel prepared, and overall more productive in our daily lives. Its not about scheduling every part of a day, its about keeping things simple. Stop and think for a minute about what puts a smile on your face…What reduces your stress?

      If your not sure where to start, keep it simple and try different activities until you find one that sticks:

      • Cook something new
      • Touch base with a friend
      • Create, dance or listen to music

      Fueling the tank and feeling physically charged

      Choosing food and activity for good health is a great way to:

      • Feel better mentally – This can include mood, concentration, information retention, and overall performance.
      • Reduce physical health problems that can arise from poor diet or low activity (due to low energy).
      • Get help sooner – The healthier you are the more likely you are to identify problems in your health before they become debilitating. The earlier any physically or mental illness is identified, the easier it usually is to improve or treat.
      • Take control of your life, and routine so that you can spend more time and energy on the things you enjoy!

      Eating for your health is not just about avoiding unhealthy food groups, its also about the way we consume food and the habits we form. You can complete the ‘Are you eating for health?’ quiz in the Australian Dietary Guidelines Summary to find out where you sit.

      Similarly, there are a number of online calculators for nutrition that can guide you to the right of this section ⇒

      Quick Tips:

      • Eat regularly as a spontaneous or unstructured eating patterns can result in poor eating choices which can affect your mood and energy levels
      • Eat breakfast to kick start your day & plan your meals
      • Eat with people not while watching tv as it is more difficult to respond to our body’s signals (hunger & satiety)
      • Remember small changes can make a big difference! Try reducing or removing things that may disrupt your positive habits around food and exercise, but not too quickly.
      • Share care and information with those in your support network. This could mean discussing/working on a new fitness plan with a friend, cooking new healthier meals at home with your children or monitoring your progress with your health professional.

      Sleep and Mindfulness

      Sleep disturbance commonly involves difficulty getting to sleep with or without early morning waking (usually around 3am) followed by a restless night thereafter. To restore a pattern of normal sleep, it is important to practice sleep-promoting behaviours during the day, in the evening, at bedtime and during the night. It is important to remember that adults are no different to children, we also need wind down routines. Consider how you put your ‘inner child’ to bed… Are your habits and actions sleep promoting or disruptive behaviour?

      If your experiencing sleep disturbance, it may be worth considering your patterns more closely using the sleep diary found in Downloadable Resources ⇒

      Have you ever tried completing mindful breathing exercises, guided meditations or calming sounds as you prepare to sleep?

      Try some of the available audio files on the right to see if this works for you!

       

      How do you implement self care?
      Downloadable Resources
      Websites
      Smart Phone Apps
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